PART 302-10—ALLOWANCES FOR TRANSPORTATION OF MOBILE HOMES AND BOATS USED AS A PRIMARY RESIDENCE

Subtitle F—Federal Travel Regulation System › Chapter 302—Relocation Allowances › Subchapter D—Transportation and Storage of Property

Subpart A—Eligibility and Limitations

§ 302-10.1 Reimbursement for transporting a mobile home instead of an HHG shipment.

(a) When employees are eligible for the transportation of HHG, they will be reimbursed for transporting a mobile home instead of an HHG shipment, not to exceed what the Government would incur for the transportation of the HHG and 90-days temporary storage.

(b) Agencies may assume direct responsibility for the costs of preparing and transporting the mobile home if it is determined to be in the Government's interest.

§ 302-10.2 Eligibility requirements and geographic limitations for transportation of a mobile home.

(a) To have a mobile home transported at Government expense, employees must certify that the mobile home will be used at the new official station as their primary residence and/or the primary residence of their immediate family.

(b) Allowances for overland transportation of a mobile home may be made only for transportation within CONUS, within Alaska, and through Canada en route between Alaska and CONUS or through Canada between one CONUS point and another (e.g., between Buffalo, NY, and Detroit, MI). Allowances for transportation within limits prescribed may be paid even though the transportation involved originates, terminates, or passes through locations not covered, provided the amount of the allowance shall be computed on the basis of that part of the transportation which is within CONUS, within Alaska, or through Canada en route between Alaska and CONUS or between one CONUS point and another.

(c) Employees may transport a mobile home over water when both the points of origin and destination are within CONUS or Alaska.

§ 302-10.3 Allowances for transporting a mobile home for an employee and immediate family member(s).

Allowances for transporting a mobile home (including mileage when towed by a POV) are in addition to the reimbursement of subsistence expenses, mileage, and transportation expenses for the employee and their immediate family member(s). Allowances under parts 302-5, 302-6, and 302-11 of this chapter will be paid accordingly.

Subpart B—Computation of Distance

§ 302-10.100 Allowable distance for points of origin and destination within CONUS and Alaska.

Agencies will allow for the distance shown in standard highway mileage guides or agency designated official table of distances or actual miles driven as determined from odometer readings, between the authorized origin and destination. Employees do not need to furnish odometer readings on the travel claim but must indicate the total miles traveled. Any deviation from the distances indicated in standard highway mileage guides or agency official table of distances must be fully explained and acceptable to the agency.

Subpart C—Computation of Allowances

§ 302-10.200 Allowable costs for transporting a mobile home via a commercial carrier overland or over water.

(a) Agencies will allow the following costs for transporting a mobile home:

(1) When transporting overland;

(i) The carrier's charge for actual transportation of the mobile home (not to exceed the applicable tariff for such movements approved by an appropriate regulatory body), provided any substantial deviation from standard highway mileage guides or agency official table of distances is explained;

(ii) Ferry fares, bridge, road, and tunnel tolls;

(iii) Taxes, charges or fees fixed by a State or other government authority for permits to transport mobile homes in or through its jurisdiction;

(iv) Carrier's service charges for obtaining necessary permits; and

(v) Charges for a pilot (flag) car or escort services, when required by State or local law.

(2) When transporting over water cost must include, but are not limited to the cost of:

(i) Fuel and oil used for propulsion of the boat;

(ii) Pilots or navigators in the open water;

(iii) A crew;

(iv) Charges for harbor pilots;

(v) Docking fees incurred in transit;

(vi) Harbor or port fees and similar charges related to entry in and navigation through ports; and

(vii) Towing, whether in tow or towing by pushing from behind.

(b) The mileage allowance when transporting a mobile home overland by other than commercial means (e.g., towed by a POV) is eleven cents per mile. This is in addition to the mileage allowance prescribed for driving the POV under part 302-4 of this chapter.

(c) When a mobile home is transported partly by commercial carrier and partly by POV, the allowances in this section apply to the respective portions of transportation by commercial carrier and POV.

§ 302-10.201 Costs for transportation and preparation.

Costs for preparing a mobile home for shipment are generally allowed, however, the following costs for transportation and preparation are not allowed:

(a) Costs for replacement parts, tires purchases, structural repairs, brake repairs or any other repairs or maintenance performed;

(b) Costs of insurance for valuation of mobile homes above carriers' maximum liabilities, or charges designated in the tariffs as “Special Service;”

(d) Costs of connecting/disconnecting appliances, equipment, and utilities involved in relocation and costs of converting appliances for operation on available utilities; and

(e) Costs for preparing a mobile home located outside Alaska or CONUS for movement or the costs for resettling outside Alaska or CONUS are not allowed.

Subpart D—Advance of Funds

§ 302-10.300 Advance of funds.

When a commercial carrier transports a mobile home, employees may receive an advance of funds when they are responsible for arranging and paying a commercial carrier to transport their mobile home. However, the advance may not exceed the estimated amount allowable. Employees are not authorized an advance of funds for any payment made directly to the carrier by the agency.

Subpart E—Agency Responsibilities

§ 302-10.400 Establishment of policies for authorizing transportation of a mobile home.

Agencies must establish policies for authorizing transportation of a mobile home that implements this part including when:

(a) It is considered in the best interest of the Government to assume direct responsibility for preparing and transporting an employee's mobile home; and

(b) To authorize an advance of funds for a commercial carrier transporting an employee's mobile home based on constructive or estimated cost when the employee assumes direct responsibility for payment.