PART 301-30—EMPLOYEE EMERGENCY TRAVEL

Subtitle F—Federal Travel Regulation System › Chapter 301—Temporary Duty (TDY) Travel Allowances › Subchapter B—Allowable Travel Expenses

§ 301-30.1 Definition of employee emergency travel.

Employee emergency travel is travel resulting from:

(a) Becoming incapacitated by illness or injury not due to the employee's own misconduct;

(b) The death or serious illness of a member of the employee's “immediate family” as defined in § 300-1.1 of this subtitle. The agency may, on a case-by-case basis, expand the definition of “immediate family” to include additional members of the employee's or spouse's/domestic partner's extended family; or

(c) A catastrophic occurrence or impending disaster, such as fire, flood, or act of God, directly affecting the employee's home.

§ 301-30.2 Procedure for interrupting or discontinuing TDY travel.

Employees must contact their travel authorizing/approving official for instructions as soon as possible when needing to interrupt or discontinue TDY.

§ 301-30.3 Allowable expenses for incapacitating illness or injury during TDY.

The agency may pay:

(a) Per diem expenses while the employee is on leave (annual or sick), not to exceed the per diem rate at the location where the employee incurred or was treated for the incapacitating illness or injury, for a reasonable period that generally may not to exceed 14 calendar days (including fractional days) for any one period of absence. Agencies may approve a longer period of time if justified.

(b) The following additional expenses when the employee discontinues a TDY assignment before its completion due to an incapacitating illness or injury:

(1) Transportation and per diem expenses for travel to an alternate location for medical treatment.

(2) Transportation and per diem expenses to return to the official station.

(3) Transportation costs for a medically necessary attendant.

§ 301-30.4 Limitations on emergency travel expense payment.

Expenses are not payable when:

(a) The employee is confined to a medical facility within the proximity of their official station or the same medical facility they would have been admitted to if the incapacitating illness or injury had occurred at their official station.

(b) The Government provides or reimburses the employee for hospitalization under any Federal statute, including hospitalization in a Department of Veterans Affairs (VA) Medical center or military hospital. However, per diem expenses remain payable if the employee's hospitalization is covered under the Federal Employees Health Benefits Program (5 U.S.C. 8901 et seq.).

(c) If any of these expenses are paid to the employee by mistake, they must be collected from the employee by the agency.